The Occupational Safety and Health Administration (OSHA) requires employers to create safe working environments for employees. To ensure this, OSHA sets and enforces standards and Safety Compliance and Consulting Corp (SCC) provides training, outreach, education, and assistance to companies who are in need of such training.
OSHA has created new procedures for reporting worker death, injury, or illness information to the United States Government electronically. This new reporting policy has created some questions for employers about what this means for them.
Does every employer have to routinely submit information from the injury and illness records to OSHA?
No. Employers who meet the following requirements must routinely submit their injury and illness records:
1.) If you have 250 or more employees at any time during the calendar year, you must submit the required Forms 300A (Summary of Work-Related Injuries and Illnesses), 300 (Log of Work-Related Injuries and Illnesses), and 301 (Injury and Illness Incident Report) to OSHA once a year.
2.) If you have 20 or more employees but less than 250 at any time during the calendar year, and your business is classified in one of these industries, you must submit the required Form 300A to OSHA once a year.
If your company does not fall into one of these two categories, you must submit injury and illness records to OSHA only if you are notified by OSHA to do so for an individual data collection.
Do part-time, temporary, or seasonal workers count as employees in the criteria for the number of employees?
Yes. Every individual who is employed by a company at any time during the calendar year is counted as an employee. That includes full-time, part-time, temporary, and seasonal workers.
How will OSHA notify my company that we must submit information from the injury and illness records as part of an individual data collection?
OSHA will notify your company by mail if you must submit information as part of an individual data collection. In addition, OSHA will announce individual data collections on its website, in its newsletter, and on the Federal Register. If your company must routinely submit this information to OSHA, you will not be notified.
How often do I have to submit the information from the illness and injury reports?
If your company is required to this information to OSHA annually, the deadline was July 1, 2018. If you are submitting information because you received a notification from OSHA about an individual data collection, you must submit it as often as specified.
How do I submit the information?
All the information must be submitted electronically. A secure website will be provided by OSHA. For individual data collections, OSHA will include information about the website in its notification.
If you have not already submitted this by the July 1, 2018 deadline, then: beginning in 2019, establishments that are required to submit records annually will have to submit all the required information by March 2 of the year after the calendar year covered by the form or forms (example: by March 2, 2019 for the forms covering 2018).
Not sure about what to do? No worries. We are here to help! Contact Safety Compliance and Consulting Corp at 631-642-7350 and we will be happy to assist you in any way possible!